A Complete Guide to Office Relocations in Dorset

Posted on 02/04/2020 by Nick Johnson
A Complete Guide to Office Relocations in Dorset

If you’re weighing up the possibilities of moving your company to a new location, it’s crucial that you take your time and don’t rush into anything. Whether it’s booking your removals service locating another building, it pays to find the most suitable option for both. Although we would recommend using a reliable removals company like Johnson’s of Shaftesbury for your office relocation.

And here’s our practical guide on everything you’ll need to know about office relocation in Dorset.

What Goes into Relocating an Entire Office?

Although an office relocation depends on the size of the company and number of employees, the process from the Johnson’s side of things is the same. We adjust the type of removal’s vehicle and crew members we assign to your job. We’ll go into that in more detail in one of the following sections. Still, it’s worth noting that using a reliable company like Johnson’s will reduce the likelihood of issues occurring.

The first thing you should do is read your current lease and work out what the final date of tenancy is. You need to contact your landlord or agency of your plans to relocate within the agreed notification period. Once you are on top of this stage, you can start to look for other commercial properties. To help you in your search, you should find a reputable estate agent that specialises in commercial rentals.

Additionally, you need to work backwards from the date of departure to the present day. This is how you’ll split your relocation tasks into smaller action points. Once you have your action points, assign some deadlines to each one and delegate them to your team. By creating this comprehensive list of tasks, you’ll make things a lot easier when it comes to the big moving day. Not only that – you’ll have more time to avoid any undue delays and unnecessary downtime.

The first task now is to contact Johnson’s to book your relocation. We will assist you during the planning stages. It will help if you aim to complete at least two or three action points per week in the run-up to your final week. The goal here is to prevent loss of productivity and to complete an efficient relocation. You’ll have plenty of time to notify your clients and suppliers as you complete each action point.

Planning Your Office Move in Detail –

What’s the key aspect of any successful office relocation, regardless of how many people we’re moving? It all comes down to preparation, a thorough assessment process, and using a reputable removals company. That’s why we often assign a lead person to oversee the entire relocation. It’s possible to create a tailor-made office relocation for you, but we need to understand what we’re moving in detail.

The Johnson’s office removals team are all experts in business relocations, often with previous experience in IT or trade situations. We can undertake all your IT and communications infrastructure and migration, including the installation of equipment. We can arrange your office so that it’s a mirror image of your current one, or we can start with a fresh design layout.

Johnson’s delivers a high standard of removals service, in addition to offering our services at affordable prices. We think that every company deserves to have a quality relocation service, which is why our rates are below the industry standard. We have a fleet of removal’s vehicles at our disposal, which means we can take on any size of office or commercial relocation. Moreover, we can move you out on Friday to start in the new office on Monday morning.

A Range of Business Removals Services –

Johnson’s of Shaftesbury offers a range of removals and storage packages for businesses in Dorset. Providing our customers with more choice for their office relocation makes it possible to deliver the best service possible. That’s why we have several different vehicles of various sizes, which means we can undertake just about any removals job.  We aim to make your relocation as affordable and efficient as possible.

Our Man & Van service is the ideal way to relocate if you have fewer pieces of office furniture and other work equipment or goods. The man with a van vehicle is the most suitable choice for inter-town relocations. The smaller vans can handle the rural Dorset roads well, even with a full load. And it’s easier to change routes to avoid congestion or roadworks.

For people who are relocating from an office with lots of furniture and electronic equipment, we would recommend our Office Removals service. This comes with the use of a larger vehicle and more team members to complete the job. We suggest this service because we can get everything done in one journey. This is also what we use for most national and international office relocations.

Business Self Storage Useful when Moving Offices –

You might be familiar with people using self storage to make more space at home or even when moving offices. However, it’s not something we associate with office removals or business in general. It’s easy to assume that an office relocation will happen uniformly and there’s no need for storage. Additionally, because most work buildings have a storage section, it’s just as easy to think storage isn’t necessary.

While the Johnson’s team will plan everything thoroughly to avoid any unnecessary downtime and need for storage, every move is different. Certain companies might have very expensive equipment that needs to be taken out of the office first before our team starts moving the other furniture. If they have sensitive electronic machinery, we might advise using our business self storage service and moving them out of the office or workplace altogether a week before the main part of the relocation.

The thing to remember here is that having the option of self storage might make your office relocation easier to manage. When we assess your company’s specific needs, it’s an option we’ll discuss if we think you have items that might be vulnerable to dust particles. Fortunately, we have all the necessary tools to handle any situation, but we’re always looking at every angle to ensure the protection of your equipment and furniture.

Time to Start Using an Archive Storage Service?

One of the first benefits most companies realise when they use Johnson’s Archive Document Storage service is the additional space. They no longer need several large filing cabinets that take up significant floor area in the office. Most companies find that they have nearly twice the amount of room and can get rid of cumbersome storage cabinets.

Now that you have more space, you can continue to organise and make your office greener. A recycling bin is a must for any scrap paper and cardboard. An electronic memo to your staff can act as a reminder to only print out essential documents. You can also look at ways of reducing energy usage by turning off computers and other appliances when they’re not in use.

A lot of our archive document clients adopt better working practices with all their documents. Although it’s time-consuming, it’s usually a good idea to scan the necessary documents before storage. That way, you’ll have everything on file for ease of reference. You can also consider using a cloud storage system, rather than printing non-essential documents.

One of the critical aspects of any type of storage is the additional level of security you receive. If part of your business requires you to have physical records of documents, it’s vital to avoid any damage. Johnson’s Archive Document Storage service prevents any issues with loss or theft. You will be able to inform your clients that you go above and beyond the standard guidelines for Data Protection. This can help you build trust to retain and secure customers.

Creating a Moving Checklist for your Office Relocation –

Even though we’ll be Worthing with you at every stage of your office relocation, we still suggest you create a moving checklist. This will act as the master document for your move and can help you stay on track. The first place to start organising your relocation is the date of departure from your current office or workspace. Read through your lease and work out when your tenancy ends. You must notify your landlord of your plans to relocate within the agreed notification period.

Once you are on top of this stage, you can start to look for other commercial properties. To help you in your search, you should find a reputable estate agent that specialises in commercial rentals. Provide them with a thorough list of your requirements and essential items and let them arrange some viewings. Additionally, you need to work backwards from the date of departure to the present day.

The general rule of thumb is to try and complete at least two or three action points per week in the run-up to your final week. Depending on the size of your company, you’ll need to delegate tasks to your team. If you have a management level under you, arrange for them to do this for you. And we’ll be able to liaise with them through our lead person.

By creating this comprehensive list of tasks, you’ll make things a lot easier when it comes to the big moving day. Not only that – you’ll have more time to avoid any undue delays and unnecessary downtime. The goal here is to prevent loss of productivity and to complete an efficient relocation. You’ll have plenty of time to notify your clients and suppliers as you complete each action point.

Why the Johnson’s of Shaftesbury Team Take Customer Service Seriously –

At Johnson’s, we cover the whole of Dorset and surrounding areas, including the popular areas Dorchester, Shaftesbury and Sherbourne. Customer service is a vital part of our company ethos and influences everything we do. That’s why we’re the number one for businesses in Dorset – they know we can deliver the right removals service for their company.

The Johnson’s team take our planning seriously, and we assess everything in detail thoroughly in advance of your moving day. We have an expert office removals team who will be able to dismantle your current office and have you up and running in your new location quickly. When it comes to moving an entire company, it pays to use a reliable and reputable company. And that’s what thousands of businesses do every year in Dorset.

Johnson’s of Shaftesbury – Dorset’s Number One Office Removal’s Company –

If you’re looking to relocate your company in Dorset, please contact us today. We guarantee to reduce your downtime and have you up and running by the following Monday morning.